ScienceCloud Experiments Administration

Last Updated: Jan 12, 2018 10:25AM PST

ScienceCloud now allows Team Permission Administrators to configure and manage users’ access to ScienceCloud Experiments through the ScienceCloud administration portal. Previously, BIOVIA support performed these administration tasks. These features allow Team Permission Administrators greater control over their usage of ScienceCloud Experiments and reduce delays when waiting for ScienceCloud Support to complete administration tasks. This document describes these new ScienceCloud Experiments administration features.

Overview

ScienceCloud Experiments allows users to create experiments, record results, and sign/witness experiments. Access to experiments is managed by grouping them into projects, Team Permission Administrators can grant their team’s users access to a project in Experiments at one of the following levels:

  • Member: User can view data, edit data and add data
  • Guest: User can only add data
  • None: User has no access to data


A user must be a member of the team in which the project belongs in order to be granted access. Team Permission Administrators can manage some additional project configurations for the Experiments app through the ScienceCloud administration portal. Please see the User Administration and Project Administration sections below for more details.

Each experiment may have an Experiment Type. Users working on an experiment will be able to select the experiment’s Experiment Type from a list specified by one of their Team Data Administrators. This list is called the Experiment Types Dictionary. Team Data Administrators can manage their team’s Experiment Types Dictionary through the ScienceCloud administration portal. Please see the Experiment Types Dictionary Administration section below for more details.


User Administration

The following features are only available to users with the Team Permission Administrator role.


Granting a User Access to ScienceCloud Experiments

You may grant your team’s users access to ScienceCloud Experiments by checking the “Experiments” checkbox in the User Information tab of the Edit User window in the User Administration page. (For more details on how to use the User Administration page, please see User Administration Reference

When you invite a new user, you can check the “Experiments” checkbox in the User Information tab of the Invite User window; when the user responds to the invitation e-mail and creates their account they will be able to access ScienceCloud Experiments after they log in. If you do not see the “Experiments” checkbox for your team members, your team has not been configured for ScienceCloud Experiments. If you would like for your team to be configured for ScienceCloud Experiments, please contact ScienceCloud support at BIOVIA.Support@3ds.com.

When you check the “Experiments” checkbox, a new tab titled “Experiments” will appear in the Invite/Edit User window. A second “Experiments Permissions” tab may also appear.




Experiments Tab

When you click on the Experiments tab in the Invite/Edit User window, a table of your team’s projects will be displayed on the left side of the window. You can sort this table by clicking the column headers, and you can filter the table by typing in the filter box at the upper-right corner of the table. The right-most column will display a checkmark for each project to which the user you are currently editing has some access.

You can assign Experiments project permissions to the user you are currently editing by clicking a project in the table and choosing an access level (Member, Guest, or None) from the radio buttons on the right side of the window.


Experiments Permissions Tab

Some teams have groups within ScienceCloud Experiments with predefined permissions. If your team has such groups, the Experiments Permissions tab will be displayed next to the Experiments tab in the Invite/Edit User window. When you click on the Experiments Permissions tab you will see one or more checkboxes representing your team’s groups in ScienceCloud Experiments. You may select any number of these into which to assign the user you are currently editing.



Revoking a User’s Access to ScienceCloud Experiments

If you want to revoke a user’s access to ScienceCloud Experiments, uncheck the “Experiments” checkbox in the first tab of the Edit User window, and click “Save.” Once a user’s access to ScienceCloud Experiments is revoked, ScienceCloud Experiments will no longer appear on their ScienceCloud home page, and they will no longer be able to access ScienceCloud Experiments. You can reassign access at a later date by checking the Experiments box again in the Edit User window for that user and clicking the Save button.


Project Administration
The following features are only available to users with the Team Permission Administrator role.

When managing your projects, please note that the value you enter in the “Name/Description” field in the Add/Edit Project window will appear in Project Data Search, Project Data Entry, and Project Documents as “Project Name”, and will appear in ScienceCloud Experiments as “Project Description.”

If your team is configured for ScienceCloud Experiments, you will see a box labeled “Experiments” in the first tab of the Add/Edit Project window, containing two additional checkboxes:

  • Active: An Active project can have data added to it. A project that is deactivated can be viewed, but new data cannot be added. Once deactivated, a project cannot be reactivated, so please use this feature with care.
  • Co-Signing: If this is checked, ScienceCloud Experiments will require experiments in this project to be co-signed.

 


Experiments Tab

When you click on the Experiments tab, a table of your team’s users will be displayed on the left side of the window. You can sort this table by clicking the column headers, and you can filter the table by typing in the filter box at the upper-right corner of the table. The right-most column will display a checkmark for each user that has some access (either Member or Guest) to the project you are currently editing.

You can assign Experiments project permissions for the project you are currently editing by clicking a user in the table and then choosing an access level (Member, Guest, or None) from the radio buttons on the right side of the window.

 



Experiment Types Dictionary Administration

The following features are only available to users with the Team Data Administrator role.

If your team is configured for ScienceCloud Experiments, you will see Experiment Types in the “View” drop-down menu on the ScienceCloud Dictionary Administration page. When you select Experiment Types from the menu, a table of your team’s Experiment Types will appear. You can sort this table by clicking on the column headers, and you can filter the table by typing in the filter box at the upper right corner of the table.

 



Adding an Experiment Type

Initially, your team will have no Experiment Types in its dictionary, and your team’s experiments will not have any experiment type associated with them. To create an Experiment Type, click the “Add” button above the Experiment Types table in the Experiment Types dictionary. The “New Experiment Type” window will appear. Enter a name and a brief description. Ensure the “Active” checkbox is selected since inactive Experiment Types cannot be used. Click Save to finalize the new Experiment Type. The new Experiment Type will appear in the Experiment Types table. Note that both name and description are required.
 

 

Editing an Experiment Type

To edit an Experiment Type, click the Experiment Type in the Experiment Types table, and click the “Edit” button above the table. The Edit Experiment Type window will appear. Make the desired changes and click “Save”. Please note that once you uncheck the “Active” checkbox and click “Save,” the Experiment Type will become inactive, and the Experiment Type can no longer be used. Once deactivated, an Experiment Type cannot be reactivated, so please use this feature with care.
 



Deleting an Experiment Type

If an Experiment Type is not in use (that is, if it is not assigned to any experiment), it can be deleted. Click the Experiment Type in the table, and click the “Delete” button above the table. Once deleted, an Experiment Type cannot be restored, so please use this feature with care.

 
 
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